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How to Sort Out your {Spam} in Microsoft Outlook and Outlook Express

Outlook 2000/2002
Outlook Express 6

 

Spam Rules for Outlook 2000/2002

This process will create a rule that tells Outlook to take any message with {Spam} in the subject line and move it to a specified ‘Spam’ folder and delete it out of your Inbox. That way, you can still view messages marked as Spam and report any that are being mislabeled. You MUST delete these unwanted messages out of the ‘Spam’ folder AND delete them out of your 'Deleted Items' everyday to prevent folder overload. Please report any mislabeled messages (Spam messages not labeled as Spam as well as safe messages labeled as Spam) to postmaster@wordprosys.com. Please forward the message and why it is or is not supposed to be labeled Spam.

1. Open Outlook 2000/2002
2. In Folder List, Right-Click Inbox where you receive your mail.
3. Click ‘New Folder’
4. Type ‘Spam’ (without the quotes)
5. Click OK
6. With the appropriate Inbox still selected, go to ‘Tools’ and click ‘Rules Wizard’
7. On right, click ‘New’
8. Check the box next to ‘Move messages based on content’
9. Click ‘Next’
10. Make sure ‘with specific words in the subject or body’ is checked.
11. Under ‘Rule Description’ (bottom pane) click the words ‘specific words’.
12. Type ‘{Spam}’ (with the brackets, without the quotes)
13. Click ‘Add’
14. Click ‘OK’
15. Click the word ‘specified’ in the Rules Description pane.
16. Select the Spam folder from folder list
17. Click ‘OK’
18. Click ‘Next’
19. On top pane, check the box next to ‘delete it’
20. Click ‘Next’
21. Click ‘Next’
22. Check the box next to ‘Run this rule now on messages already in Inbox’
23. Click ‘Finish’
24. Click ‘OK’

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Spam Rules for Outlook Express 6

NOTE: Your email account must be set up as POP3. Rules will not work on email accounts set up as IMAP. To find out how to check this click here.
This process will create a rule that tells Outlook Express to take any message with {Spam} in the subject line and move it to a specified ‘Spam’ folder and delete it out of your Inbox. That way, you can still view messages marked as Spam and report any that are being mislabeled. You MUST delete these unwanted messages out of the ‘Spam’ folder AND delete them out of your 'Deleted Items' everyday to prevent folder overload. Please report any mislabeled messages (Spam messages not labeled as Spam as well as safe messages labeled as Spam) to postmaster@wordprosys.com. Please forward the message and why it is or is not supposed to be labeled Spam.

1. Open Outlook Express 6
2. In Folder List, Right-Click Inbox where you receive your mail.
3. Click ‘New Folder’
4. Type ‘Spam’ (without the quotes)
5. Click OK
6. With the appropriate Inbox still selected, go to ‘Tools’
7. Select ‘Message Rules’, then ‘Mail’
8. On the top ‘Conditions’ pane (#1), check the box next to ‘Where the subject line contains specific words’.
9. On the second ‘Actions’ pane (#2), check the boxes next to ‘Move it to the specified folder’ and ‘Delete it’
10. On the third ‘Rule Description’ pane (#3), click the words ‘contains specific words’
11. Type ‘{Spam}’ (with the brackets, without the quotes)
12. Click ‘Add’
13. Click ‘OK’
14. Now click the word ‘specified’ in pane #3.
15. Select the Spam folder you created earlier
16. Click ‘OK’
17. Under ‘Name of Rule’ (#4) highlight the text
18. Type ‘Spam Rule’
19. Click ‘OK’
20. Click ‘Apply Now’ on right
21. Click ‘Apply Now’ at bottom
22. Click ‘OK’
23. Click ‘Close’ at bottom
24. Click ‘OK’

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To determine your account type in Outlook Express 6

1. Click ‘Tools’
2. Click ‘Accounts’
3. Select the account you wish to check
4. Click ‘Properties’ on the right
5. Click the ‘Servers’ tab at top
6. You will see at the top either POP3 or IMAP


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